Youthwork+ Data Protection Policy

Youthwork+ uses personal data given to us about living individuals for the purpose of general administration and communication. Youthwork+ recognises the importance of the correct and lawful treatment of personal data. All personal data, whether it is held on paper, on computer or other media, will be subject to the appropriate legal safeguards as specified in the Data Protection Act 1998. Youthwork+ fully endorses and adheres to the eight principles of the Data Protection Act. These principles specify the legal conditions that must be satisfied in relation to obtaining, handling, processing, transportation and storage of personal data. The Youthwork+ Founder and Co Founder and any others who obtain, handle, process, transport and store personal data for Youthwork+ must adhere to these principles.

The Principles The principles require that personal data shall:

• Be processed fairly and lawfully and shall not be processed unless certain conditions are met.
• Be obtained for a specified and lawful purpose and shall not be processed in any manner incompatible with that purpose.
• Be adequate, relevant and not excessive for those purposes.
• Be accurate and where necessary, kept up to date.
• Not be kept for longer than is necessary for that purpose.
• Be processed in accordance with the data subject’s rights.
• Be kept secure from unauthorised or unlawful processing and protected against accidental loss, destruction or damage by using the appropriate technical and organisational measures.
• Not be transferred to a country or territory outside the European Economic Area, unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data. Please see the below Database selection point 4.

1. Maintaining Confidentiality Youthwork+ will treat all your personal information as private and confidential and not disclose any data about you to anyone other than the leadership and ministry overseers/co-ordinators of the ministry in order to facilitate the administration of Youthwork+.

There are four exceptional circumstances to the above permitted by law:

• Where we are legally compelled to do so.
• Where there is a duty to the public to disclose.
• Where disclosure is required to protect your interest.
• Where disclosure is made at your request or with your consent.

2. Use of Personal Information Youthwork+ use your data for two main purposes:

• The day-to-day administration of Youthwork+; e.g. support, encouragement, newsletter, donations, comments on our website, training/webinars, and maintaining financial records of giving for audit and tax purposes.
• Contacting you to keep you informed of Youthwork+ activities and events if you have subscribed to our newsletter.

3. The Mailing List Information contained on our mailing list will not be used for any other purposes than set out in this section. The mailing list is on Mailchimp and all data is stored on their servers through the internet.

• Access to the mailing list on Mailchimp is strictly controlled through the use of name specific passwords, which are set up and authorised by the leadership of Youthwork+.
• People who will have secure and authorised access to the database include the Founder and Co Founder of Youthwork+.
• The database will NOT be accessed by any authorised users outside of the EU, in accordance with the Data Protection Act, unless prior consent has been obtained from the individual whose data is to be viewed.

4. Subject Access – all individuals who are the subject of personal data held by Youthwork+ are entitled to: • Ask what information the Youthwork+ holds about them and why. • Ask how to gain access to it. • Be informed how to keep it up to date. • Be informed what Youthwork+ is doing to comply with its obligations under the 1988 Data Protection Act.

5. Personal information will not be passed onto any third parties outside of Youthwork+.

6. Subject Consent – The need to process data for normal purposes has been communicated to all data subjects and all data held by us is given with consent. In some cases. If the data is sensitive, for example, information about health, race or gender, express consent to process the data must be obtained.